Exhibitor Information for Better Balance Fall Prevention and Wellness™ Society CME Seminars
Please join us to exhibit at our new CME-certified seminars to advance the effectiveness of vestibular sciences, falls prevention and wellness for health care professionals
You are invited to exhibit at the nation's first certified continuing education program for balance disorders. This course, the first of its kind in the nation designed specifically to teach clinics and private practices how to manage dizzy and balance disordered patients, offers 24 AMA PRA Category 1 Credit(s)™ to MD’s and DO’s. The CME program will appeal to  physicians and health care professionals, physical therapists and their key personnel. The goal of the program is to provide a rewarding experience for all participants at the convention; exhibitors and doctors alike. Contact Better Balance Fall Prevention and Wellness™ Society at 260-436-1432 for additional information.
Exhibitors and other contributors to this continuing medical education program receive recognition
through special mailings to members and are listed in the seminar program. Exhibitors will be expected to be in the exhibit area during designated hours to meet with the attendees. They are also invited to attend any evening functions, if any are scheduled.
Name badges and space assignments will be available upon check-in.
Please note: There may be additional charges from the hotel for shipping and handling of packages and
electricity for exhibit spaces.
WHAT: Continuing Medical Education (CME) course, “Neurovestibular Sciences: The Study of Balance Medicine”
WHEN: Six seminars in 2010
WHERE: Chicago, Illinois; Tampa, Florida; Las Vegas, Nevada; Greater New York City/New Jersey and Indianapolis, Indiana (locations subject to change).
TOPIC: Neurovestibular Sciences: The Study of Balance Medicine, Parts One, Two and Three
ATTENDANCE: Anywhere from 20 to 50 physicians, physical therapists, health care professionals and staff from throughout the United States. Because the seminars are all new, attendance numbers cannot be guaranteed.
EXHIBIT SPACE: Please reserve your space as soon as possible to assure your participation. Space will be on a “first come – first
served” basis. Due to compliance with CME requirements, exhibits may not be displayed in the same room as the educational session. Exhibit areas will be arranged near the session room such as in the hallway or the room where lunch is served. Exhibit areas may not be secure or accessible after hours. Do not leave anything of value unattended.
ATTENDED EXHIBIT HOURS:
Friday, to be announced
Saturday, to be announced
Sunday, to be announced
EXHIBIT SETUP: One hour prior to Friday's exhibit hours
DISMANTLE: After Sunday's exhibit hours
WHAT IS PROVIDED: A six-foot table (skirt not provided) and a chair. Additional chairs provided upon request.
 ACCEPTABLE EXHIBITS: Exhibits suitable for display on a six foot table are acceptable, as well as bringing your own table cover, such as the one illustrated here. In lieu of a table, two pop-up displays are acceptable, although please note on the application form that a table isn't needed.
 ELECTRICITY: Electrical needs must be reserved in advance based on availability. There will be a charge by the hotel depending on your needs. Due to the expense, it is recommended to avoid using electricity if possible, but if it is required to run equipment, it must be reserved and paid for at least 14 days in advance of the seminar.
HOTEL RESERVATIONS: To make room reservations, please contact the hotel directly. Be sure to mention you are with the Better Balance Fall Prevention and Wellness Society CME seminar to receive special discounted rates. Special rates are available on a first come first-served basis. It is advised to book guest rooms as far in advance as possible.
DEADLINE: A minimum of thirty days in advance of the seminar is recommended.
DRESS CODE: Business casual.
SHIPPING INFORMATION: All materials should be delivered to the hotel no sooner than one or two days in advance. Please be sure your company name is prominently displayed on each package. Additional information on all packages should include:
Hold For: (Name of person requesting box(es) at hotel)
Better Balance CME Seminar
Arrival Date – Starting Date of Seminar
Number of Boxes 1 of 2, 2 of 2, etc.
EXHIBITOR APPLICATION FORM
To ensure exhibit space, complete this application and mail or fax it at least 30 days in advance of seminar or sooner. Space is assigned on a “first come first served basis”.
Exhibit fee: $600 advance reservation discount per exhibit or $700 per exhibit if booked less than 14 days in advance of the seminar
Payment terms: Full payment is expected at the time of booking exhibit space.  Refunds cannot be given except due to cancellation of a seminar under special circumstances by the Better Balance Fall Prevention and Wellness™ Society.
Forms of payment: Visa, Mastercard or checks drawn on US banks.
Non-competing exhibits: Better Balance Fall Prevention and Wellness™ Society will not knowingly accept exhibitors who are in direct competition of products or services. Exhibitors will be accepted on a first-come, first served basis and must disclose their direct competitors on the application form.
Acceptance of exhibitor: Better Balance Fall Prevention and Wellness™ Society reserves the right to accept or reject an application to exhibit at the CME seminars. Applications that are rejected will not be charged for exhibit space.
PLEASE PRINT
Company Name ____________________________________________________
Contact Person and Title______________________________________________
Address ___________________________________________________________
Telephone # ________________________Email___________________________
Web address:______________________________________________________
Type of business/service:_____________________________________________
Direct competitors, if any:_____________________________________________
Signature (Authorization) _____________________________________________
Enclosed is a nonrefundable deposit of $500 to reserve my space
REPRESENTATIVE(S) WHO WILL ATTEND
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
If you are unsure at this time of the representatives who will be attending this meeting, forward their name(s) at your earliest convenience so that appropriate information can be sent to them.
Please make checks payable to: Better Balance Fall Prevention and Wellness™ Society and mail to: 1729 Red Oak Run, Fort Wayne, IN 46804-5202.
This form properly executed constitutes a valid and binding contract upon acceptance.
Exhibitors and their representatives agree to abide by all rules and regulations set forth by the Better Balance Fall Prevention and Wellness™ Society. For further details, please contact us.
For more information on the Better Balance Fall Prevention & Wellness™ Society, its mission and the CME/CEU educational programs contact us by calling 260-436-1432 in the US and Canada.
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